Cornell Club of Chicago

It is important that the club secretary is able to speak in board meetings and share minutes with the board. Although public speaking is not mandatory, it is helpful to have a comfort level in speaking to their constituents. The ability to share a clear message is important in both speaking and communicating via email.

The Club Secretary will handle the correspondence of the club and keeps records of it; Maintains official records of meetings; Inform officers of deadlines for reports, mailings, future commitments; Coordinate mailing of notices to area alumni when applicable; Maintains a roster of officers and other board members with current address, including email, and telephone information; Distributes this roster to board members and the Alumni Affairs office; Informs the Alumni Affairs office of plans and activities by forwarding copies of all mailings and special reports; Advises the Alumni Affairs office of address changes of local alumni if received; Uses Box and Zoom for meetings, minutes, and notes; Encourages alumni to update their personal information on the online alumni directory; Maintains complete and up-to-date copies of the club’s bylaws and other organizational documents

The club Secretary should actively participate in succession planning and board opportunity discussions within their community. Meeting alumni and speaking with them about opportunities to engage the local Cornell community are vital to the growth of the club.