Secretary, Cornell Club of Chicago

Posted by Cornell Club of Chicago on 10/09/2013

General Information

Nomination start - 01/31/2020
Nomination end - 04/20/2020
Process for Filling Position: Open (Volunteers self-identify)
Number of Seats: 1
Location: Chicago, Illinois 60607, United States
Eligible Constituent(s): Alumni

Summary of Position

The club secretary is part of the club board who provide leadership and guidance to the the local Cornell community. In addition, the secretary takes minutes from board meetings and distributes them to the board and maintains a record of all meeting minutes to be kept on record with the club after their tenure. The secretary may be in charge of ensuring the constitution and bylaws are up-to-date and shall perform other duties of the office and as assigned by the president.

Cornell Interests:


Regional Clubs

Talent Expectations: Skills


Write and/or Edit
Speak to Groups
It is important that the club secretary is able to speak in board meetings and share minutes with the board. Although public speaking is not mandatory, it is helpful to have a comfort level in speaking to their constituents. The ability to share a clear message is important in both speaking and communicating via email.


Lead a Group
Serve on a Committee or Board
The Club Secretary will handle the correspondence of the club and keeps records of it; Maintains official records of meetings; Inform officers of deadlines for reports, mailings, future commitments; Coordinate mailing of notices to area alumni when applicable; Maintains a roster of officers and other board members with current address, including email, and telephone information; Distributes this roster to board members and the Alumni Affairs office; Informs the Alumni Affairs office of plans and activities by forwarding copies of all mailings and special reports; Advises the Alumni Affairs office of address changes of local alumni if received; Uses Box and Zoom for meetings, minutes, and notes; Encourages alumni to update their personal information on the online alumni directory; Maintains complete and up-to-date copies of the club’s bylaws and other organizational documents

Build/Maintain Relationships

Engage Individuals
Represent Cornell
The club Secretary should actively participate in succession planning and board opportunity discussions within their community. Meeting alumni and speaking with them about opportunities to engage the local Cornell community are vital to the growth of the club.

Responsible Contact

Contact Name:
Sonja Kelly
Volunteer Position Title:
Senior Associate Director

Time Commitment

Average Time Commitment: 1-2 hrs/week
Duration: Not Applicable
Term of Office: 2 years
Number of terms in Office: 1 term


Hiatus Required? No hiatus required
Dues Required? No


Meeting Attendance Required? Yes

Meeting Location(s):
On Campus: No
Off Campus: Yes
Off Campus Location: Determined by region
Conference Call: Yes
Meetings per year: Monthly

Other Meeting Details: Each club has a different meeting schedule.

Additional Attendance Requirements: Club officers are invited to attend CALC and are encouraged to attend any other additional training opportunities available to them.

Yearly Philanthropic Expectation:

Make a gift to Cornell at a level of individual comfort

Alumni Trustee Election

Vote in the annual trustee election