Cornell Alumni Association of Westchester

Secretary, Cornell Alumni Association of Westchester

Posted by Cornell Alumni Association of Westchester on 09/11/2024

General Information

Nomination start - 09/11/2024
Nomination end - 10/02/2024
Process for Filling Position: Open (Volunteers self-identify)
Number of Seats: 1
Location: Westchester, NY 10601, United States
Eligible Constituent(s): Alumni

Summary of Position

The Secretary will keep the minutes of the Board meetings, attend to the giving and serving of all notices, and any correspondence assigned by the President(s). The Secretary will collect and keep organized records (archives) of CAAW's activity, such as event proposals, project proposals, reports, photographs, and any other documents the Board would like to preserve for future reference. The Secretary will also serve as the CUVolunteer Administrator for CAAW.

Cornell Interests:

Affinities

Regional Clubs

Talent Expectations: Skills

Communicate

Write and/or Edit

Speak to Groups

It is important that the club secretary is able to speak in board meetings and share minutes with the board. Although public speaking is not mandatory, it is helpful to have a comfort level in speaking to their constituents. The ability to share a clear message is important in both speaking and communicating via email.

Lead/Manage/Serve

Lead a Group

Serve on a Committee or Board

The club secretary will handle the correspondence of the club and keeps records of it; Maintains official records of meetings; Inform officers of deadlines for reports, mailings, future commitments; Coordinate mailing of notices to area alumni when applicable; Maintains a roster of officers and other board members with current address, including email, and telephone information; Distributes this roster to board members and the Alumni Affairs office; Informs the Alumni Affairs office of plans and activities by forwarding copies of all mailings and special reports; Advises the Alumni Affairs office of address changes of local alumni if received; Uses Box and Zoom for meetings, minutes, and notes; Encourages alumni to update their personal information on the online alumni directory; Maintains complete and up-to-date copies of the club’s bylaws and other organizational documents

Build/Maintain Relationships

Engage Individuals

Mentor

Represent Cornell

The club secretary should actively participate in succession planning and board opportunity discussions within their community. Meeting alumni and speaking with them about opportunities to engage the local Cornell community are vital to the growth of the club

Responsible Contact

Contact Name:

Arienne Watson

Email:

adw228@cornell.edu

Time Commitment

Average Time Commitment: 3-5 hrs/month
Duration: Not Applicable
Term of Office: Not Applicable
Number of terms in Office: Not Applicable

Requirements

Hiatus Required? No hiatus required
Dues Required? No

Meetings

Meeting Attendance Required? Yes

Meeting Location(s):

On Campus: No
Off Campus: Yes
Off Campus Location: Westchester County
Conference Call: Yes
Meetings per year: 4x year

Other Meeting Details: Board members might also be invited to attend additional meetings based on necessity.

Additional Attendance Requirements: Attending CALC is not required but highly recommended.

Yearly Philanthropic Expectation:

Make a gift to Cornell at a level of individual comfort

Alumni Trustee Election

Vote in the annual trustee election